iplicit Integrations
No finance system operates in isolation. That’s why Minerva designs and delivers bespoke iplicit integrations that connect your finance platform with the wider business applications you rely on every day. Whether integrating operational systems, CRM platforms, payroll, banking, procurement, student management or bespoke in-house applications, our solutions automate data flows, eliminate manual processing and ensure information remains accurate, consistent and up to date. Built around your organisation’s unique requirements, our integrations help streamline operations, strengthen financial controls and unlock greater value from your iplicit investment. Here are some recent integrations we have undertaken:
Bespoke Systems Integration for University Colleges
Minerva delivered a comprehensive integration framework connecting iplicit financial software with both in-house and third-party university college systems. Designed to support complex, multi-system environments, the solution enables seamless and reliable exchange of financial data across platforms, including catering transactions, residential rental charges and core finance processes.
The Challenge
The university colleges relied on multiple internal and external systems to manage different aspects of their operations, creating fragmented financial processes and significant manual effort to transfer, validate and reconcile data.
The organisation needed a robust integration solution that would automate data exchange, improve data quality, strengthen financial controls and ensure consistent information across all connected systems.
The Solution
Minerva developed a suite of bespoke integrations that automate the movement of financial data into iplicit. The solution includes automated purchase invoice imports with validation and audit trails, synchronised contact management, nominal ledger journal creation from SQL data, secure journal imports via SFTP, and API-driven sales invoice integration.
Each integration incorporates comprehensive validation, exception reporting and audit capabilities to ensure data accuracy, compliance and operational resilience while reducing manual intervention.
Business Benefits
The integration framework delivers a secure, scalable and efficient finance ecosystem across multiple systems.
Key benefits include:
- Automated financial data exchange between internal and third-party systems.
- Significant reduction in manual processing and data entry
- Improved data accuracy through validation and exception reporting
- Enhanced financial governance with comprehensive audit trails
- Consistent, synchronised data across operational and finance systems
- Faster processing of invoices, journals and financial transactions.
- A scalable integration platform supporting the colleges' evolving operational needs.
The Outcome
By integrating iplicit with the colleges’ wider application landscape, Minerva transformed fragmented financial processes into a connected, automated workflow. The solution improves operational efficiency, strengthens financial controls and provides a reliable, scalable foundation for managing complex finance operations across the university environment.
Bespoke Receipt to Pay Automation for Subcontractor Payments
This organisation is a leading UK provider of property damage restoration services that works alongside insurers, loss adjusters and property owners to restore properties following incidents including fire, flood and environmental damage. Operating nationwide, they manage thousands of active insurance claims, subcontractor relationships and supplier engagements simultaneously.
Given the volume and complexity of its operations, the business required a smarter way to manage subcontractor payments while maintaining tight control over cash flow and ensuring payments reflected the status of insurance claim settlements.
The Challenge
The client’s payment model was unlike a traditional accounts payable process. Subcontractors could only be paid once the associated insurance customer had settled their invoice. This created a significant operational challenge, requiring finance teams to manually match customer receipts against supplier invoices before authorising payment.
The Solution
The solution intelligently links sales invoices with the corresponding subcontractor purchase invoices, creating an automated dependency between customer payment and supplier payment.
Using custom workflow logic and payment eligibility flags, supplier invoices are automatically held until the related customer payment has been received. Once payment is confirmed, the invoice is released for processing without manual intervention.
The solution is fully integrated with the client’s operational systems, ensuring financial data flows seamlessly between claims management and finance while maintaining complete visibility and control throughout the payment lifecycle.
Business Benefits
The bespoke Receipt to Pay solution transformed a complex finance process into an automated, secure and highly scalable workflow.
Key benefits include:
- Automated control of subcontractor payment eligibility
- Elimination of manual reconciliation between customer receipts and supplier invoices
- Stronger cash flow management by preventing payments before funds are received
- Reduced risk of premature or incorrect subcontractor payments
- Fully auditable workflows with clear payment status and approval history
- Seamless integration with operational systems supporting end-to-end claims management
- A scalable finance process capable of supporting continued business growth
The Outcome
By delivering a finance solution designed around the realities of insurance claims and subcontractor management, Minerva enabled the client to automate one of its most business-critical processes.
The bespoke Receipt to Pay automation aligns finance operations directly with real-world claims workflows, improving efficiency, strengthening financial governance and providing the confidence that subcontractors are paid accurately, consistently and only when the associated customer payment has been received.